As always, the safety of our staff and customers remains our Number 1 priority. We are regularly reviewing and improving our preventative measures, following government guidelines, to ensure we are fully up to date with all safeguarding measures required.

In light of the government changes to working in care homes on 11th November 2021, we have updated our preventative measures accordingly;

Summary of Revisions to the Preventative Measures Policy:

• Revision 1 01.06.2020 - Outline of our Toolbox Talk and working safely completed by all AMUK employees and subcontractors before any work commenced.
• Revision 2 07.07.2020 - Further apprised with the additional clause regarding social distancing
• Revision 3 31.07.2020 - Further update for the conditions, regarding self-isolation relating to any potential COVID-19 related ill health and policy on returning to the UK from overseas or foreign holidays
• Revision 4 30.09.2020 - Further update regarding further measures for travel, visitors, NHS COVID-19 App, NHS QR Codes, Medical testing
• Revision 5 02.11.2020 - Updates to Site Visits and PPE & Offices
• Revision 6 05.01.2021 - Updates to Site Visits & PPE, Holidays, Toolbox Talks
• Revision 7 19.05.2021 - LFD Tests, Support Bubbles, Temperature Checks & Masks for office staff
• Revision 8 15.07.2021 - Further update in light of government changes for Monday 19th July - Full PPE to continue
• Revision 9 11.10.2021 - Update of isolation rules, requirements of NHS COVID Pass
• Revision 10 13.12.2021 - Update to isolation rules Omicron Variant

It is a requirement for all that carry out any works for and on behalf of Advanced Maintenance UK Ltd, that all are full conversant with these policies and follow/apply this in all works undertaken, this is effective from Monday 1st June 2020 and ongoing. On behalf of Advanced Maintenance UK Ltd, the following applies: 

Social Distancing 

All employees, contractors, or representatives of Advanced Maintenance UK Ltd can comment on maintaining a safe distance required to carry out the works. This may also be by way of verbally communicating to the residents, business or site representatives concerned. If you find that your space is impinged, then please politely bring this to the attention of the relevant person for the job being undertaken. Our admin team will also be reiterating this, as much as possible, before any jobs are undertaken.

Site Visits and PPE 

• Reiteration of current PPE rules - full gloves, masks, hand sanitiser to be used in all instances for all site visits to either residential or business premises. 
• Handwash to be applied/used before and after each visit. 
• Keep workplaces clean. 
• Observe social distancing. 
• Avoid touching contaminated surfaces. 
• Gloves and Masks to be put into a bag for either disposal or washing. 
• Uniforms to be washed regularly and full consideration applied to families. 
• As is currently in place, assess each job and further assess, on access and egress on site.
• If in any doubt, with concerns once on site, then do not attend and contact the office to advise, this must be done before leaving the site, we will then update our customers, accordingly, do not take any risks. 
• Masks must be worn by all Directors, Engineers and Contractors visiting the office or any site offices
• Masks are required to be worn by all visitors to our offices, any meetings will require hand sanitation and full social distancing.
• If a site visit or planned works are planned in, if for any reason they are required to be cancelled, then we would request 24 hours’ notice please. It is possible that charges may apply for non-attendance/aborted calls, advised at less than 24 hours’ notice, being provided.
• We would request that our customers keep us informed on any major site changes or planned maintenance works that may need to be put on hold
• We would also request that any alerts for COVID-19 outbreaks are advised and updated to our offices
• Any vulnerable members of staff will be protected and afforded the safety that we can extend. A duty of care applies, and we would request that all front-line staff report any concerns accordingly and remove themselves from any potential hazardous situations
• Rapid Lateral Flow tests may be required for some sites, and may be requested by Advanced Maintenance UK Ltd.
• In light of the government changes announced for Monday 19th July 2021, we would advise that the policy for all customers, staff and contractors with and for Advanced Maintenance UK Ltd will remain unchanged. Advanced Maintenance will continue to apply use of face masks, together with full PPE. We have a duty of care to ensure that all of our customers, engineers, support and admin staff, with our contractors are protected and safe-guarded. This policy will continue to be applied for all works undertaken by us. 

Self-Isolation and Coronavirus 

• The rules for self-isolating have changed, you do not need to isolate if the following apply;
• you're fully vaccinated (this means 14 days have passed since your final dose of a COVID-19 vaccine given by the NHS)
• you're under 18 years, 6 months old
• you're taking part or have taken part in a COVID-19 vaccine trial
• you're not able to get vaccinated for medical reasons

However, if someone you live with has symptoms of COVID-19 or has tested positive for COVID-19 you will be required to have a PCR test to check if you have COVID-19 before you can return to work.

• However, if you live with or have been in contact with someone who may have the Omicron variant of COVID-19, this does not apply, and you’ll still need to self-isolate. NHS Test and Trace will contact you if this is the case.
• If you develop COVID-19 symptoms, then you should take a PCR test as matter of urgency. 
• If a lateral flow test result is positive, please take a PCR test at the soonest available opportunity. You must self-isolate if you are awaiting a test result. 
• You must self-isolate if you have tested positive for COVID-19, you will be required to self-isolate for a period of 10 days. 
• If after the 10 days isolation period you are still unwell, then you should continue to self-isolate, and seek medical help depending on your symptoms. 
• During the self-isolation time, we would request that you abstain from any works, staying safe and staying at home. Only when safe to do so, return to undertake any work/contract duties, after the required time isolation period.

NHS COVID PASS

• Since we issued the last preventative measures document (Revision 8), Advanced Maintenance UK Ltd has commenced arrangements for the changes to ‘Coronavirus (COVID-19) vaccination of people working or deployed in care homes’ regulations, which comes in effective on 11th November 2021. In preparation for the changes the company has;
• Ensured that all frontline staff have installed the NHS COVID Pass app to be able to provide proof of vaccine status.
• Ensured all contractors have been made aware that proof of vaccination or medical exemption is required before accessing any site that has requested proof of vaccine status as of 11th November 2021.

Holidays 

• If you travel outside of the UK, then we would require you to follow the current guidance in observing all rules around travel corridors and isolate for the required period.
• If you are travelling around the UK, we would advise caution, taking preventative measures, social distancing and observing local restrictions, with common sense and a duty of care prevailing.

Offices 

• Fully observe social distancing.
• Do not touch surfaces in other areas.
• Ensure that hand washing is applied regularly.
• Apply masks and gloves where required/needed – see below
• Do not undertake refreshment rounds, these must be for individuals only.
• Do not breach the pod area’s for office staff.
• We propose to continue to apply the above, all staff have a duty of care to safeguard our customers/clients/residents and themselves/representatives. We expect them to take all precautions required.
• For any visitors coming into our offices, we would request that our visitors’ book is completed, in order that we maintain additional records for track and trace, this then provides a back up to the QR codes. All details are protected under GDPR, but will have to be shared, if requested, by Public Health England or any other government departments. 
• Our staff will be continually checked on and sites assessed for risks accordingly.
• It is a requirement that all Directors, Engineers and Contractors wear masks in our offices.
• It is a requirement that all office staff wear masks when moving around the office, except when seated at desks
• We request and require that all visitors to our offices wear masks and apply hand sanitiser.
• All meetings will be held in our board room, social distancing will be required.
• Temperature checks will be required for all staff and visitors on arrival. 

Track and Trace 

• The NHS COVID-19 App has been installed on all Company Phones, this is a requirement by the business that this is applied and actioned accordingly. 
• The NHS QR codes have also been set up and apply on all our office entrances, please ensure that you check in accordingly. 

Medical Testing

• In order to alleviate the burden on the NHS, we may apply private COVID-19 testing, for tests that are then sent onwards to a laboratory. The details for these tests include some personal information, which under GDPR will only be shared with the respective government bodies concerned. 
• Where testing is carried out, then until, the results are known, the individuals will be required to self-isolate. If negative, then the employee can return to work, when safe to do so. If positive, then the requirements will be to isolate and follow the government advice to ensure that all employees, customers, contractors, and suppliers etc., are protected. Only returning to any works, as and when safe to do so.

Toolbox Talk - Front Line Staff/Representatives

All current front-line staff/representatives and those returning to work from a previous lockdown, have attended a Toolbox Talk at 7.00am on Monday 1st June 2020 or on subsequent dates.

Toolbox Talk - Admin Staff

A further Toolbox Talk has been run for the Administration Staff, including those returning to work from a previous lockdown. Our policies and procedures will be by staff reporting, being proactive, applying common sense and applying a duty of care and updating our risks and actioning accordingly. This will continue to be reviewed, following government guidelines and applying due diligence.

Our policies and procedures will be by staff reporting, being proactive, applying common sense and applying a duty of care and updating our risks and actioning accordingly. This will continue to be reviewed, following government guidelines and applying due diligence. We cannot afford to take any risks for our customers/clients/respective residents or businesses and primarily for our own front-line staff/contractors or representatives. 

Advanced Maintenance UK Ltd always recommends checking directly with the NHS Coronavirus website and Government Coronavirus website for the very latest safety advice, as they are subject to continuous change and whilst we endeavour to keep this page up to date, the advice may change quicker, than we are able to update.